Executive Assistant 60% (m/f/d)

Als Teil unseres Corporate-Teams bei GF tragen Sie zu globalen Initiativen bei, die die Zukunft des Unternehmens gestalten. Ihre Arbeit unterstützt unsere Geschäftsbereiche und fördert unsere langfristige Strategie. Dies ist Ihre Gelegenheit, in einem kollaborativen, internationalen Umfeld echten Einfluss zu nehmen.

In order to strengthen the management support to our leadership team, we have now opened this vacancy for a part-time Executive Assistant. This role provides high-level administrative support primarily to the Head of HR as well as to the wider Management Team, supporting the coordination, prioritization and execution of complex administrative tasks.

In addition, the role assumes extended responsibility in supporting and coordinating the assistant function, contributing to process improvements and best-practice sharing. It is ideal for somebody with a few years of experience in a similar role and the ambition to positively impact the efficiency of our senior leaders and thus contribute to GF’s growth and success.

Your tasks

• Providing administrative assistance for the Head of HR and their respective teams
• Managing complex calendars, coordinating meetings, and ensuring seamless communication for the Global Head HR, handle confidential information with discretion
• Assisting with travel arrangements, itinerary planning and expense claiming
• Preparing documents for executive meetings
• Organizing internal and external meetings incl. agenda, logistics and F&B
• Drafting, editing, and proofreading correspondence, reports, and presentations
• Combine strategic thinking with hands-on execution by supporting the teams in improving ways of working, sharing best practices, and ensuring high-quality operational administrative support

Your profile:

• Commercial degree or equivalent
• Ideally 8 years of experience as an Executive Assistant
• A high level of service orientation and hands-on mentality
• Great sense of loyalty and trustworthiness
• Excellent organizational skills and ability to efficiently prioritize
• Above-the-average verbal and written communication skills in English and German

Ansprechpartner:

Moritz Nauer Talent Acquisition Manager
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