Personal Assistant to the CEO (m/f/d) 100%

Über den Job

Personal Assistant to the CEO (m/f/d) 100%

Our client is a globally active leader in the pharmaceutical sector, operating across multiple international markets with a strong scientific and innovation-driven identity. Headquartered in Switzerland, the company is undergoing a strategic expansion phase and is recognised for its disciplined execution, global reach, and high-performance culture.

Description

This role provides high-level personal support to the CEO with a primary focus on managing an intense global schedule and coordinating complex, multi-leg travel. The Personal Assistant will accompany the CEO regularly on international trips, ensuring smooth execution of all engagements and full alignment between personal and business activities. With a 100% dedication to the CEO's rhythm, the successful candidate will serve as a trusted partner and operational anchor.

Key Responsibilities:

• Maintain and optimise a dynamic, high-volume calendar with absolute precision, including business and personal commitments; coordinate meetings, travel days, off-sites, and confidential engagements.
• Plan, execute, and oversee multi-leg international travel itineraries, including flights, transfers, visas, accommodations, and contingency arrangements; travel frequently with the CEO to ensure seamless end-to-end support.
• Prepare daily agendas, travel briefs, background information, and personal planning documents to ensure the CEO is fully informed, prepared, and supported at all times.
• Coordinate high-level meetings, including preparation of materials and proactive agenda management.
• Act as the CEO's primary liaison for both business and personal matters, ensuring effective communication and safeguarding confidentiality with internal and external stakeholders.
• Anticipate needs proactively, manage shifting priorities, and resolve issues before they escalate; ensure the CEO's time is protected and optimally allocated.
• Support private and family-related organisational tasks as needed, maintaining a professional and discreet handling of all personal information.
• Oversee administrative processes related to the CEO's office, including expenses, procurement, logistics, and coordination with internal departments.

Profile

We are seeking a highly experienced Personal Assistant with a proven track record supporting CEOs or C?level executives in global, fast-paced environments. Experience in multinational or listed companies is strongly preferred.

Your Profile:

• Degree in Business Administration or equivalent professional training
• 8+ years of experience supporting C?suite (ideally CEO) in international corporate environments, in a similar function
• Demonstrated expertise in complex global calendar management and high-frequency international travel coordination
• Experience travelling with executives or providing on?the?ground support during global engagements is a plus
• High emotional intelligence, strong presence, and excellent judgment
• Exceptional organisation, time management, and crisis-handling abilities
• Absolute discretion, loyalty, and integrity
• Fluent in English; additional languages (especially German or French) are an advantage
• Advanced proficiency in Microsoft Office and digital collaboration tools
• Proactive, highly adaptable, service-oriented mindset with the ability to operate independently and under pressure
• High level of availability and flexibility to travel when required, also on short notice.

Job Offer

Are you an organisational talent who thrives in fast?paced, international environments? Do you enjoy working closely with a Senior Executive Assistant and a Chief of Staff to ensure the seamless running of a CEO's daily business? Then this could be the perfect next step for you.

We look forward to receiving your application.