Personal Assistant

Über den Job

Key Responsibilities:

• Full management of the executive’s calendar: scheduling meetings, travel, and calls

• Handling business correspondence and preparing documents

• Monitoring task execution, deadlines, and priorities

• Organizing and coordinating business trips (Europe, United Kingdom, USA, Africa), including accompanying the executive when required

• Managing the executive’s personal matters and providing administrative support in daily life

• Overseeing wardrobe and personal belongings, liaising with dry cleaners and care services

• Monitoring and purchasing everyday essentials and personal items

• Reminding the executive of medication schedules, appointments, and meals

• Prompt resolution of organizational and administrative matters

• Ensuring adherence to medication and nutrition schedules

Requirements:

• Experience as a Personal Assistant or Office Manager

• Excellent organizational and communication skills

• Ability to work effectively in a fast-paced, high-responsibility, multitasking environment

• Confident use of office software and digital tools

• High level of confidentiality, reliability, and attention to detail

• Mandatory proficiency in English and Russian (B2–C1 level); additional languages are an advantage

• EU citizenship or long-term residence permit in Europe is preferred due to frequent international travel

Working Conditions:

• The role involves an irregular working schedule and possible overtime depending on the executive’s needs

• Willingness to travel and accompany the executive when required