Administrative All-Rounder - Finance & HR - 80-100%

About the job

For our client, an established SME in the construction and building technology sector, we are exclusively seeking from 1 October 2026 or by arrangement an experienced and independent individual who keeps the office running smoothly and takes responsibility for a diverse range of tasks as:

Administrative All-Rounder - Finance & HR - 80-100%

In this role, you are the central administrative contact point of the company and work closely with management, service, and construction management. You largely organise your area of responsibility independently, maintain direct contact with customers, and ensure that everything from administration through scheduling to personnel and finance functions reliably.

Your tasks:

• Personnel & Payroll: You take over personnel administration and reliably handle all tasks related to payroll processing and employee administration.
• Financial administration: You are responsible for accounts payable and receivable, prepare invoices, monitor incoming payments, and manage dunning procedures. In addition, you prepare the necessary documents for the external trustee as well as the semi-annual and annual financial statements.
• Quotation & order management: You create and process quotations, support the administrative handling of orders, and ensure proper documentation of ongoing business transactions.
• Customer contact & service scheduling: As the first point of contact, you assist customers by phone and in person, coordinate service appointments, and take care of the associated administration and follow-up.
• Management assistance & office management: You support management in daily operations, coordinate administrative and organisational matters, and ensure a smooth office routine.

Your profile:

• You have completed commercial training or a comparable qualification and bring several years of professional experience in a versatile administrative role
• You are numerically inclined and have practical knowledge in finance, payroll, and personnel administration; experience in the construction, craft, or building technology sector is a great advantage!
• You work very independently, in a structured and responsible manner, and feel comfortable in a role where you organise your work area autonomously
• You communicate confidently in German, present yourself confidently to various contacts, and maintain the necessary composure even during demanding customer conversations or a busy daily routine
• You are a pragmatic and solution-oriented person who likes to think ahead, set priorities correctly, and feels comfortable in a down-to-earth SME environment

What to expect:

• A central and responsible position with a broad range of tasks and a lot of independence
• A familiar, well-coordinated SME team with direct collaboration with management, service, and construction management
• Variety through the combination of office management, customer contact, scheduling, personnel administration, and finance
• A down-to-earth and straightforward working environment with short decision-making paths and the opportunity to actively contribute your knowledge and experience
• A long-term oriented position with development opportunities and clearly regulated working hours

Do you appreciate a versatile all-rounder role, enjoy working independently, and keep an overview even when phone calls, customer enquiries, administration, and numbers demand your attention simultaneously? Then Karoline Niggli looks forward to receiving your application via the "Apply now" button.