Kloten
Office Manager in Administration
- 09 September 2026
- 60 – 80%
- Permanent position
- German (Fluent), English (Intermediate), French (Intermediate)
About the job
ActVisual (part of BKW) has been developing innovative audio/video integration and video conferencing solutions for hospitals, the judiciary, and international companies for over 25 years. Become part of our team as an Office Manager in Administration!Office Manager in Administration
Your Tasks
- Support of management and project managers in administrative and organisational matters
- Planning and coordination of appointments as well as handling correspondence and document management
- Operation of the telephone switchboard and management of telephone and mailboxes
- Execution of general administrative and secretarial tasks
- Creation and follow-up of quotations as well as timely invoicing
- Monitoring of open items and support in their processing
- Preparation and coding of creditor invoices
- Participation in monthly and quarterly closings as well as preparation of financial data and evaluations
- Conducting dunning procedures
- Management and control of time recordings
- Maintenance of customer, project, and master data in Abacus and ensuring high data quality
What You Bring
- Commercial basic training
- Professional experience in administration, ideally with experience in accounting
- Experience with ERP systems, preferably Abacus
- Very good MS Office skills
- Confident German language skills in spoken and written form; English and French skills are an advantage
- Independent, structured, and precise way of working
- Strong service orientation and organisational talent
Questions about the application
Olivia Ruggiero
Recruiting Coordinator
+41 58 477 28 55
Questions about the position
Aron Majdura
Head of Operations
+41 44 922 11 11
What You Can Look Forward To
As a responsible employer, we offer:
- fair and market-oriented remuneration
- tailored training and development opportunities
- a progressive infrastructure
About Us
ActVisual GmbH is the leading provider throughout Switzerland for innovative complete solutions in the fields of Unified Communication, AudioVideo integration, and communication technology! For over 20 years, we have specialised in innovative video conferencing services and plan and install state-of-the-art audio/video technologies for board and conference rooms as well as multifunctional auditoriums. Our customers include international large companies as well as hospitals and judicial authorities throughout Switzerland.
