Executive Assistant

Über den Job

A private family office based in Zurich is seeking an exceptionally organised, discreet and adaptable Executive Assistant to provide dedicated support to the Principal and the family office. This is a hands-on role requiring sound judgement, meticulous attention to detail and a proactive, service-oriented approach in a dynamic international environment.

Key Responsibilities

Provide high-level administrative and personal support to the Principal and the family office, maintaining the utmost confidentiality.Manage complex calendars, appointments, meetings, international travel and detailed itineraries across multiple time zones.Oversee day-to-day office administration, including workspace organisation, office supplies and coordination of external contractors.Coordinate personal and professional arrangements with discretion, efficiency and care.Liaise professionally with external advisers, service providers and other trusted contacts.Organise private events, reservations and travel arrangements, and support other day-to-day requirements.Anticipate needs, resolve issues proactively and help ensure the smooth running of daily operations.Research, compile and prepare analytical, briefing, reference and other materials as requested.Handle confidential documents and sensitive information with the highest standards of discretion.

Requirements

Fluency in English and Russian is essential; proficiency in German and/or French is highly desirable.Existing legal right to work in Switzerland without employer-sponsored work authorisation.Previous experience as an Executive Assistant, Personal Assistant or in a private or family office environment.Outstanding organisational and communication skills, with exceptional attention to detail.A polished, calm and professional manner, combined with reliability and a strong service mindset.A resourceful, proactive and independent approach, with the ability to anticipate priorities and adapt to changing needs.Comfort working across international time zones and the ability to travel freely.