Specialist Assistant for the Head of Public Relations & Team Leader Impact Management

About the job

Health Promotion Switzerland is a foundation supported by all cantons and insurers. Initiated with a legal mandate, it initiates, coordinates and evaluates measures to promote health. The foundation's office, with locations in Bern and Lausanne, consists of a team of around 67 people. Further information can be found at www.gesundheitsfoerderung.ch

To complement our "Public Relations" unit, we are looking for a

Specialist Assistant Public Relations and Impact Management (50%)

Your Tasks

• You support the Head of Public Relations and the Team Leader Impact Management in organisational, administrative and coordinative matters and contribute significantly to the smooth running of the teams.
• You coordinate the annual, meeting and appointment planning, organise retreats, workshops, events and staff occasions and ensure their professional preparation, execution and follow-up.
• You act as an important interface between managers, employees and internal stakeholders and ensure efficient information flow.
• You write minutes, prepare proposals for the management and the foundation board and accompany their administrative processes in the project management tool Monday.com.
• You coordinate budget and invoice processes as well as other administrative procedures within the units.
• You take responsibility for the maintenance and further development of planning, organisation and documentation tools and actively contribute improvement suggestions.
• You work with digital tools and support the continuous optimisation of work processes.

Your Profile

• Commercial training or comparable qualification with several years of professional experience in an assistance, coordination or project support function.
• Strong organisational and coordination skills as well as the ability to manage various topics in parallel.
• High degree of independence and initiative.
• Communicative personality with the ability to prepare and convey information appropriately for the target audience.
• Enjoy working with different stakeholders and in a dynamic environment.
• Confident written and spoken communication in German or French as well as good knowledge of the other language.
• Very good knowledge of Microsoft 365 applications and affinity for digital work and project management tools.
• Structured, reliable and forward-looking working style.
• Flexibility to respond quickly and solution-oriented to short-term requests, new requirements and changing priorities.
• Enjoy supporting managers as a trusted contact person and sparring partner in everyday work.
• Interest in the topics of health promotion, prevention and organisational development.

We Offer

An interesting, varied and demanding role awaits you that requires versatility, flexibility and interest in the topic of health.

Contact

We look forward to receiving your complete application documents by 18 October 2026.