Specialist in Business Coordination

About the job

Bern, Switzerland (and home office) | 80-100%

How you can contribute

• Manage parliamentary and Federal Council affairs
• Coordinate parliamentary committee meetings and BSV session affairs
• Responsible for office controlling and ensure that the Director and management are always informed about the current status of office, parliamentary and Federal Council affairs
• Lead cross-departmental projects for the design, implementation and further development of new business processes as well as for the continuous optimisation of process management
• Ensure efficient support of the office director by coordinating affairs, meetings, appointments and administrative tasks
• Responsible for organising meetings and minute-taking of management meetings as well as preparing and coordinating appearances of the office director

What makes you unique

• Advanced professional education (e.g. federal specialist certificate in administration, commercial clerk with further training or similar)
• 2–3 years of functionally relevant experience in administrative or coordination tasks, ideally in the context of the federal administration
• Sound knowledge of procedures for Federal Council and parliamentary affairs (including Acta Nova); knowledge of internal federal processes and structures
• Independent and structured working style; strong coordination and communication skills; service-oriented, reliable and discreet
• Good active knowledge of at least one second official language and, if possible, passive knowledge of a third official language; the main working languages are German and French

In a nutshell

You steer, coordinate and monitor Federal Council, departmental and office affairs and ensure that all parties involved are informed at the appropriate level. In addition, you support the office director in planning day-to-day business, political affairs, office events and external events.

What we offer

• Working for Switzerland We are committed to the Swiss success model and work for the benefit of the population.
• Lived diversity Thanks to equal opportunities, we develop our skills and bring in different perspectives.
• Healthy at the workplace We support and advise our employees in the area of physical and mental health.

All benefits

We shape social security for Switzerland of tomorrow

The Federal Social Insurance Office (FSIO) ensures that the social security network functions flawlessly and is prepared for new challenges. In addition, the FSIO is the federal competence centre for family, children and youth issues, intergenerational relations and social policy.

The offices of the Federal Department of Home Affairs (FDHA) are systematically committed to good working conditions and the health of their employees and have been awarded the Friendly Work Space label.

Additional information

Questions about the position

Adrian Ruprecht
Head of Business Coordination

Questions about the application

Vittoria Di Leone
HR Business Partner